Police Checks

Thank you for your interest in volunteering with children at Brookside Baptist Church.

As we strive to create a safe environment for our children, and in accordance with our children protection policy, we must ensure that those who are volunteering have a clean police record.

Renewal of police checks is required every three years.

To try to help with make this process as easy as possible for you, we’ve assembled an outline of the process for below. You can do it entirely from home – no need to go to a police station! If you prefer, a police check can be obtained in person. The procedure below deals with the online process, since this will likely be the least time consuming and cause the least amount of inconvenience for you.

Both types of police checks described here should typically be obtained from Ottawa Police Services.  The process is free through Ottawa Police Services when accompanied by this letter from Brookside.

When received back from Ottawa Police Services, please hand in a paper copy or forward a PDF of the completed and approved police report to your team coordinator so they know the process is complete and so they can submit it for inclusion in our record tracking.

 

Volunteers over the age of 18

Each volunteer over the age 18 who works with minors in their role must obtain a Level III Vulnerable Sector Check. This Police Check should typically be obtained from Ottawa Police Services.

Before starting this application process, you will need to have the following information on hand:

  • Your date and place of birth (the city you were born in seems to be sufficient)
  • Your addresses from all the places you have lived over the past 5 years
  • Your social insurance number
  • Information about your credit history. The questions asked about your credit history are to establish you are who you claim to be. The specific questions will vary by the person, but they will often be asking about what financial institution you might have a mortgage or bank account with, etc. The questions are multiple choice, and sometime “none of the above” is an available and appropriate answer. 
  • Near the end of the application process, you will need to upload a copy of the PDF of the Brookside police check request letter. It’s probably a good idea to download that first before starting the application.

Procedure:

  1. Go to https://olbc.ottawapolice.ca
  2. Click “Create an account”. Go through the account creation process. They will send you a verification number to your email address. You will need this number in order to be able to log into your new account the first time.
  3. Log into your new account and provide the verification number.
  4. Select “New Application” (at the upper right).
  5. Select “Level III Vulnerable Sector Check”.
  6. Closely follow instructions as a guide through the application process. You will upload the PDF of the Brookside letter near the end of the process.

 

Volunteers between 16 and 18 years of age

Each volunteer over the age of 16 and under the age of 18 who works with minors in their role must obtain a Level II Criminal Record & Judicial Matters Check. This Police Check should typically be obtained from the Ottawa Police Services.

While police check renewals are only required every three years, volunteers who have obtained their Level II Criminal Record & Judicial Matters Check will need to obtain their Level III Vulnerable Sector Check once they turn 18. The Level II Criminal Record & Judicial Matters Check ceases to be sufficient at that point.

Procedure:

  1. Go to https://olbc.ottawapolice.ca
  2. Create an account
  3. Select “New Application”
  4. Select “Level II Criminal Record & Judicial Matters Check
  5. Closely follow instructions as a guide through the application process

The things you will need: